Our Products

Requisition

• Online Paper Less System to initiate a requisition request electronically.
• Provide Justification for the procurement.
• Define the Delivery, Installation and Training requirements.
• Identify the Budget Lines and work out estimated cost in INR and USD.
• Allow drawing funds from Multiple Budget Lines with check on fund availability.
• Define Technical and Financial Evaluation criteria.
• Identify the Consignees to receive the good or services.
• Allow requesting units to precisely Specify Services or Goods to be procured.
• Integrate an Asset Master (Major and Minor categories) to support the identification of goods and services.
• Define and upload Exact Specifications of products to be procured and Terms of Reference (TOR) for service contracts.

• Automate the process of defining an Approving Route for the slab-based procurement process.
• Drive the requisition through the approving route using Email Notifications and reminders.
• Use Electronic Approval System to eliminate the use of paper based operations.
• Route the checklist electronically to Budget Owners for Finance Control.
• Track RFPs and Bids generated against the Requisition.
• Track Purchase Orders issued against the Requisition with Fulfillment details.
• Create and maintain a Repository of all Support Documents for the Requisition.
• Provide a Reporting MIS to allow procurement team to generate Requisition analytics.

RFP Management

• Automate the process of RFP Management.
• Define RFP Deadlines (Posting, Briefing, Closure, opening).
• Link a RFP process to Approved Requisitions. Multiple RFPs can be generated for a single requisition or a RFP may combine multiple requisitions.
• Create RFP Document (Request for Quote/ Request for Proposal /Tender) using pre-defined templates for various types of procurement.
• Link Goods and Services as defined in Requisition to the RFP.
• Allow Selection of Vendors from the vendor database and tracking their responses.
• Automate the process of defining an Approving Route for the slab-based procurement process.
• Post RFP Email with Attachments to vendors.
• Issue and mail Amendments and Revisions to RFP with History of the same.
• Provide a Reporting MIS to allow procurement team to generate RFP analytics.

e-Bidding and Bid Evaluation

• Automate the process of Bidding and Bid Evaluation.
• Allow vendors to Submit Quotations Online with all supported documents using the Vendor Portal.
• Use Standard Formats for capturing vendor quotes online.
• Allow Electronic Opening of Technical and Financial Bids.
• Perform Technical Evaluation online to qualify vendors.
• Allow creation of online Cost Comparison Sheet for Financial Evaluation.
• Select the Successful Vendor using overall score based rating with override option.
• Provide a feature for Price Negotiation with selected vendor(s).
• Automate the process of defining an Approving Route for the slab-based procurement process.
• Create and maintain a Repository of all Support Documents for the bid process.
• Provide a Reporting MIS to allow procurement team to generate bid analytics.

Purchase Order

• Automate the process of Purchase/Work Order issue and fulfillment.
• Link PO/Service Agreement process to Bids that have been duly approved.
• Allow Adjustment of Quantities in the PO based on the approved quantities at bid level.
• Create Purchase Order using pre-defined templates for various types of procurement.
• Route Approval Requests required depending upon the value of the PO/Contract.
• Send PO Email to vendors.
• Issue Amendments and Revisions to PO and maintain a History of the same.
• Track Invoices and Payments against the PO with other Fulfillment requirements.
• Create and maintain a Repository of all Support Documents for the PO process.
• Provide a Reporting MIS to allow Procurement Team to generate PO analytics.

Medicine Stock Management

• Provide Admin Services for supporting the application.
• Maintenance of Application and Module Specific master records.
• Manage Users, Access Rights and Roles.
• Create Dynamic Approval Matrices for various processes.
• Manage Asset Master for Item Classification.
• Manage Audit Logs.
• Manage Auto-Email Alerts.

Vendor Management and Vendor Portal

• Provide an Online Vendor Portal that will allow vendors to register for providing Goods and Services and to participate in e-Bidding.
• Allow vendors to Sign Up in a secure manner and to manage their passwords.
• Allow vendors to Create and Manage their Profile Online that includes
• Identification Details of vendor.
• Details about company’s Legal Status.
• Certification details.
• Identification of Goods/Services Offered by the vendor.
• Primary and secondary Contact Details and details of Branch Offices.
• Financial Status of the vendor for last three years with documented proof.
• Details of the Registration with statuary authorities with documents.
• Details of Bank Account.
• Self Declaration for conforming to various legal conditions.
• Support various types of vendors such as Business Companies, Specialized Agencies and Individuals.
• Registration process driven by automatic Email Notifications at various levels.
• Procurement team can review the vendor profile and Accept or Refuse Registration request.
• Maintain a Rating of Vendor Performance based on projects executed.
• Vendors can be De-Activated or Blacklisted.
• All RFPs of Interest to Vendor get displayed in the Vendor Portal.
• Vendors can Submit Technical and Financial Bid Online using Vendor Portal.
• Vendors can Accept, Withdraw Bids and Negotiate Online using Vendor Portal.
• Create and maintain a Repository of all Support Documents for the Vendor.
• Provide a Reporting MIS to allow Procurement Team to generate Vendor analytics.

General Features of the Application

• The application works on compatible user platforms through Standard Web Browsers (Internet Explorer/Mozilla Firefox/Google Chrome etc.).
• Comprehensive Data Output and Query (Reporting System) Facility for reporting and analytics with Export to multiple formats such as CSV, MS Excel and PDF.
• Role Based access to various modules and functions.
• Intuitive structuring of Menus and Navigations and a user-friendly UI/UX.
• Support a Dynamic Approval System with the facility of defining approvers and reviewers for any process with auto-delegation to backup approver in the absence of main approver.
• Secure Login with Complex Passwords to business users at various levels with Auto-Sign Up, Forgot and Reset Password features.
• Provide a facility for Notifications and Alerts using Email.
• Efficient Data Storage architecture with Encryption, Backup and Security features.
• Support Multiple Currencies with an option of entering exchange rates on Monthly Basis.
• Customized Electronic Signature feature, if required.
• Provide Audit Trail for all system events with time stamps and super-user will have access to these audit trail logs.
• Secured Application Architecture based on Top 10 OWASP Security Principles and not vulnerable to hacking and security intrusions.

Customization Options

• Application can be Customized to meet the Client Specific requirements.
• Multi-country Operations possible by building a Country Layer with Country Specific Settings and Business Rule.
• Can be integrated with other applications such as Business Central and other ERP applications using APIs for Budget, Vendor and Invoice handling
• Can be designed to support Branding and Themes as per Client guidelines.
• Can operate in Different Time Zones.

Hosting Options

• Application can be used with Fully Managed Hosting Service as part of offering.
• Proactive Virus and Malware Protection and up-to-date Patches and Updates.
• The application will be SSL Certified.
• Nightly Revision Backup will be performed.
• Alternately, application can be hosted on Client Servers/Cloud environment with full support for operations.