The project involved working out a total computerization plan for administrative functions of UNDP's New Delhi office. The system requirement analysis of all the functions at UNDP was carried out in two phases. The first phase (known as ADMIS-I) has been implemented and is operational since 1997. The second phase (known as ADMIS-II) has been implemented partially.

The following modules are fully functional:

Purchase :
This module performs the functions of purchasing that include purchase authorization, purchase ordering, pending purchase order analysis, vendor rating analysis.

Stores :
This module performs the task of maintaining inventory of expendable as well as non-expendable items that include annual inventory reporting, item issues, item movement control, stock monitoring and disposal of obsolete items.

Personnel :
This module is meant for maintenance of records of employees, both national and international, leave and attendance management, increments, staffing tables, action due triggers, overtime management, security database and personnel directories.

Travel :
This module performs all travel related functions such as preparation of travel orders and authorizations, travel advances. The module interfaces directly with the official travel agents of UNDP.

Customs and Clearance :
This module generates documents required for customs clearance of items imported by UNDP.

Mail Registry :
The module maintains records of all mail received or sent by UNDP including letters, faxes, and diplomatic courier. The module also has facility for tagging and monitoring Action Due deadlines.

The following modules are yet to be implemented though their specifications have been prepared:

International Recruitment and Fellowships :
This module will perform the function of recruitment of UN Volunteers and award of UNDP fellowships.

Transport Fleet Management :
This module will perform the function of managing the transport fleet of UNDP, including monitoring the servicing schedule, document expiry dates and driver roster.

Office and Equipment Maintenance :
The module will maintain a record of maintenance of office equipment and infrastructure including management of work orders.

The tools/platforms used for the ADMIS implementation are as follows:

• FoxPro as Front-end on Win 95/98 platforms. FoxPro as database on Novell Netware server.
• The Mail Registry module uses Visual Basic as Front-end on Win 95/98 platforms and Microsoft Access as database on a Novell Netware server. Crystal Reports is used for report generation.